Personal Information Collection Statement

  1. This Personal Information Collection Statement (PICS) of the Accounting and Financial Reporting Council (AFRC) is made in accordance with the guidelines issued by the Office of the Privacy Commissioner for Personal Data pursuant to the Personal Data (Privacy) Ordinance (Cap. 486) (PDPO). The PICS sets out the purposes for which your Personal Data, as defined by the PDPO, will be used following collection, what you are agreeing to with respect to the AFRC's use of your personal data and your rights under the PDPO.
  2. The personal data provided by you in this registration will be used by the AFRC for the purpose of administering the Forum, compiling aggregate statistics on attendees at the Forum by the AFRC, providing you with information on the AFRC's future events, and other purposes directly relating to any of the above or those permitted by law. If you do not wish to receive information on the AFRC's future events, please tick the box "I do not wish to receive information on the AFRC's future events" on this registration form. The data may be provided to such persons within the AFRC to process your registration of the Forum, as well as other persons engaged by the AFRC to assist in carrying out the purposes mentioned above. Unless mandated by any applicable law, the personal data will not be used for any other purpose, nor will it be transferred to any other unrelated third parties.
  3. The personal data provided to the AFRC will be retained for such period as may be necessary for the purposes mentioned above; as well as the proper discharge of the AFRC's functions. Your personal data that is no longer required will be securely destroyed.
  4. You have the right to request access to and correction of your personal data in accordance with the provisions of the PDPO. For details, please refer to the AFRC's Privacy Policy available at: https://www.afrc.org.hk/en-hk/privacy-policy/.
  5. The event may be photographed, videotaped, screen captured and/or video recorded for the AFRC's records and/or promotion of future events. By participating in this Forum, you consent to be photographed, videotaped, screen captured and/or video recorded, and permit the AFRC to use such image(s) for internal records and publication purposes, including promotional materials such as, but are not limited to, the AFRC's websites, social media platforms and publications.
  6. To enhance your experience at the event, we offer an optional AI-powered photo-tagging service (AI functionality). The AI functionality helps attendees easily locate and access event photos at the dedicated event photos page (Page) after the event. Participation in the use of the AI functionality is entirely voluntary and subject to your explicit consent. (a) Purpose - the AI functionality is designed to enable positive identification of you by the system for a personalized photo browsing experience. (b) Processing - The AI functionality is provided by an external contractor engaged by us (Provider). While we oversee its use throughout the event, the data processing done by the AI functionality solely managed by the Provider. (c) Opt-in Consent - when you view the photos available on the Page, you may decide to opt-in for the use of the AI functionality. Guidance will be provided to you on the Page to enable positive identification of your identity. By providing a photo of yourself or taking a picture of yourself, you will be able to browse your own photos with ease of the AI functionality. Participation is entirely voluntary, and there will be no automatic tagging unless you opt-in. Photos that are available on the Page can be browsed without deployment of the AI functionality. You will need to provide a consent afresh, i.e. by providing your facial image each time if you wish to view the photos on the Page with the deployment of the AI functionality. (d) Use and Retention - the facial image collected on the Page will be strictly limited to positive identification of your identity by the system without any other secondary use or shared with any other unrelated third party. It will be deleted immediately after the necessary processing of the photos by the AI-powered photo-tagging service. (e) Accuracy and Limitations - while the AI functionality is designed to identify individuals with a high degree of accuracy, it may occasionally fail to recognize or incorrectly tag individuals due to inherent technological limitations. We do not bear responsibility for any errors or omissions in AI-generated tagging results. You have the right to request access to their tagged photos and may submit a correction request at any time by contacting rrf@afrc.org.hk. Upon receiving a request, we will coordinate with the Provider to address the issue promptly and ensure appropriate action is taken.